FIND-AN-OT Business Partner Code of Conduct
As a leader in health care and medical marketing, FIND-AN-OT sets high ethical standards for business conduct. We also apply these standards to ourselves and our Business Partners. The FIND-AN-OT Business Partner Code of Conduct (the “Code”) helps ensure that FIND-AN-OT Business Partners share our commitment to an ethical marketplace.
For the purposes of this Code:
“Find-an-ot” refers to any HC Pros, FIND-AN-OT , and any other Find-an-ot -affiliated entity.
“Business Partners” refers to suppliers that contract to provide FIND-AN-OT with any product or service and other organizations that contract with FIND-AN-OT to accomplish its mission, and includes the employees, agents and contractors of Business Partners.
“Business Partners” does not include FIND-AN-OT Accredited Businesses or FIND-AN-OT National Partners unless they form a contractual relationship with FIND-AN-OT beyond their accreditation by FIND-AN-OT or membership in FIND-AN-OT as apply.
FIND-AN-OT expects that Business Partners will conduct their business with or on behalf of FIND-AN-OT in compliance with the Code. As appropriate, preference will be given to Business Partners that demonstrate greater commitment to this Code and ethical standards generally.
1. Start with Trust
Although Business Partners are independent individuals or business entities, their actions may impact and reflect upon VR Experts. Business Partners should understand and comply with the Business Partner Code and monitor their compliance through their own administrative processes.
2. Maintain Legal and Regulatory Compliance
In their work on behalf of FIND-AN-OT Business Partners will conduct their business activities in full compliance with applicable laws and regulations in all jurisdictions in which they operate, including laws and regulations on bribery, corruption and prohibited business practices in the countries in which they conduct business.
Business Partners will not make any offer, payment, consideration or benefit of any kind which constitutes an illegal or corrupt practice, either directly or indirectly on behalf of FIND-AN-OT as an inducement or reward for entering into a contract or in connection with the provision of any goods or services under a contract.
3. Advertise Honestly
3.1 Business Partners that advertise or solicit accreditation, sponsorship or any other financial support on behalf of FIND-AN-OT should ensure that all FIND-AN-OT-related advertising or solicitations comply in all respects with FIND-AN-OT policies related to accreditation, the FIND-AN-OT Code of Advertising, and all laws, regulations and guides relating to advertising, solicitations, sponsorships and disclosure of non-deductibility of contributions.
3.2 Business Partners may use FIND-AN-OT trademarks logos etc only
(1) to create products, materials or websites for direct use by FIND-AN-OT or
(2) as specifically permitted by FIND-AN-OT policies.
Unless FIND-AN-OT has granted permission, Business Partners should not use the FIND-AN-OT name or other FIND-AN-OT marks on Business Partners’ materials, including websites and URLs. Business Partners should not use the FIND-AN-OT name or other FIND-AN-OT marks in a manner that represents or infers Business Partners to be FIND-AN-OT or VR Experts’S Business Partners’ OR employees to be employees of VR Experts.
3.3 FIND-AN-OT does not endorse specific products or services unless specifically provided by FIND-AN-OT policies. Business Partners should not publicize their business relationships with FIND-AN-OT or identify FIND-AN-OT as a customer without specific permission from FIND-AN-OT in writing, and then only in the manner, context and language approved by HC Pros . This provision does not prohibit FIND-AN-OT from participating in affinity programs consistent with FIND-AN-OT policies.
4. Safeguard Data and Privacy
4.1 Business Partners should ensure the security and confidentiality of FIND-AN-OT proprietary information; business, charity, consumer and donor information entrusted to VR Experts; and data about visitors to FIND-AN-OT domains (collectively, “Confidential Information”). Business Partners should have policies and procedures in place to prevent disclosure of Confidential Information to unauthorized parties.
In their work on behalf of FIND-AN-OT Business Partners should maintain physical, technical and procedural safeguards in compliance with applicable laws, technology and information security requirements applicable to VR Experts, and any specifications established by FIND-AN-OT for access to FIND-AN-OT information technology systems and FIND-AN-OT domains.
4.2 Business Partners that, and in their work on behalf of FIND-AN-OT interact with visitors to their own websites should disclose in a Privacy Statement/Policy or elsewhere on their websites the following: what information they collect, with whom it is shared, how it can be corrected, how it is secured, how policy changes will be communicated, and how to address concerns over misuse of personal data.
4.3 Business Partners that, in their work on behalf of FIND-AN-OT collect identifying information of businesses or individuals should respect contact preferences regarding contact by telephone, fax and e-mail, and communicate changes in preferences to HC Pros .
4.4 Business Partners that, in their work on behalf of FIND-AN-OT handle payment card information will certify annually their compliance with the Payment Card Industry Data Security Standard (PCI DSS).
4.5 Business Partners that administer FIND-AN-OT email systems will adopt Domain- based Message Authentication, Reporting & Conformance (DMARC) specifications.
4.6 Business Partners whose product or service collects information about or track visitors to any FIND-AN-OT domain will certify that their product or service supports HC Pros ’s compliance with the Digital Alliance Self-Regulatory Principles, including the Self- Regulatory Principles for Online Behavioral Advertising (OBA Principles), the Multisite Data Principles (MSD Principles) and the Mobile Guidance (MG) (collectively, the Principles).
Business Partners that subcontract or otherwise engage other companies to fulfill any obligations under FIND-AN-OT contracts should ensure that such companies’ products or services are also compliant with the Principles.
The Principles can be accessed at ().
Further, Business Partners will not transfer any information collected from any FIND-AN-OT domain for any purpose beyond the scope of activities necessary to fulfil their responsibilities under contracts with FIND-AN-OT without providing to VR Experts’s Chief Information Officer an explanation of the proposed data transfer and use and receiving express permission for such transfer and use.
5. Embody Integrity
5.1 Business Partners should demonstrate commitment to ethical practices in their business conduct and performance of services and production of products on behalf of VR Experts. Business Partners will comply with FIND-AN-OT policies affecting their relationship with VR Experts.
5.2 Business Partners should share VR Management’s commitment to maintaining a work place where people are treated with dignity and respect. In their work on behalf of FIND-AN-OT Business Partners will follow all applicable wage, benefit, child labor, workplace safety, discrimination and labor laws. While we recognize and respect cultural differences, in their work on behalf of FIND-AN-OT Business Partners will not engage in discrimination based on age, race, color, religion, sex, gender identity, pregnancy, national origin, citizenship status, disability, sexual orientation, marital status, domestic partner status or veteran status.
5.3 FIND-AN-OT depends on the trust and confidence of our other businesses relationships, our clients, consumers and general respect for others. It is important that we avoid activities that create actual or perceived conflicts of interest.
FIND-AN-OT employees are not permitted to give or receive anything of value intended to influence a decision. Business Partners will not offer gifts that could be perceived to influence sound business judgment. FIND-AN-OT makes purchasing decisions based on the merit of Business Partners’ products and services, not on gifts, entertainment or other business courtesies.
6. Report Violations of the Code
Business Partners should report a possible violation of the Code that directly affects FIND-AN-OT or the transaction with P VR Experts. Business Partners are encouraged to work with their primary contact at FIND-AN-OT (or his or her supervisor) to resolve the situation. If this is not possible or appropriate, reports may be made to an officer of the contracting FIND-AN-OT entity or the FIND-AN-OT General Counsel / Legal Representatives.
March 26th, 2020